Relocation or moving a business or home to a different location is considered a major stressful event in a person’s life.
4-6 months before relocation:
Before deciding on office relocation, it is important to understand the basic objective behind the relocation. If the goal is to reduce expenses, then the solution is to reorganize the way the business is run rather than relocate. Even a simple restructuring can significantly reduce costs over a period of time. If the goal is to expand the business, the solution is to relocate it to a more spacious location. Once the new office space is located, it is important to determine the layout of the new facility. Information about the possible date of relocation must be communicated to all employees of the organization. It is important to obtain the necessary permits and also apply for new telephone and fax numbers.
2-4 months before relocation:
Professional packers and movers should be contacted and a detailed relocation plan drawn up. All internet, telephone and other communications connections should be properly examined. Order office furniture, desks, chairs, computers, photocopiers and other necessary equipment.
1-2 months before relocation:
This is the time when the entire plan should be discussed with the employees. Each individual must be given a responsibility. Time can be used to separate the useless items from the useful ones. Useless items and materials must be disposed of properly. The change of address and telephone numbers must be duly communicated to all vendors, distributors and customers. At the same time, these details must be updated on the office website. All financial records must be up to date. Files, checks, and important documents need to be properly organized in one place. All furniture, services and communication equipment must be installed correctly and an inventory must be carried out. New stationery must be ordered.
One week before relocation:
This is the busiest period. All office desks must be emptied into cardboard boxes that have been labeled. Items must be placed in their respective boxes. It is important to reschedule important meetings for a later date. Electronic equipment must be properly uninstalled, packed, and relocated to the new facility.